Real-Time Fleet Dashboard Replacing 3 Legacy Systems

The Problem

A regional fleet management company was running their operations across three separate legacy platforms: one for GPS tracking, one for driver scheduling, and one for maintenance logs. None of the systems talked to each other. Dispatchers were copying data between tabs, errors were common, and real-time visibility was impossible. Their monthly software cost was $3,800.

The Solution

We built a unified operations dashboard that ingests live GPS data, overlays it with driver schedules, and surfaces maintenance alerts — all in a single interface. Dispatchers now see every vehicle, driver status, and pending alert on one screen. The platform replaced all three legacy tools and reduced their software spend by $2,280/month.

Our Process

System Mapping

Documented all data flows across the three legacy systems and identified 6 integration points needed for the unified platform.

GPS API Integration

Built a real-time data pipeline ingesting from their telematics provider's WebSocket API, normalising data across their mixed fleet of 4 vehicle types.

Dashboard Design

Designed a dispatch-optimised interface based on 8 hours of observation sessions with the operations team. Mobile-responsive for field supervisors.

Alert Engine

Built a rule-based alert system for maintenance thresholds, driver hours, and geofence violations — with Slack and SMS notification channels.

Legacy Migration

Migrated 4 years of historical data from the three legacy systems and ran parallel operations for 30 days before full cutover.

The Results

60%

Ops Cost Reduction

From $3,800/month to $1,520/month in software costs

-45%

Dispatch Time

Average time to assign and confirm a run

-89%

Data Errors

Eliminated manual data copying between systems

Real-time

Fleet Visibility

Live GPS positions updated every 10 seconds vs. 15-minute delays

"Our dispatchers said it felt like going from a flip phone to a smartphone. Everything we need is in one place and it updates in real time."

— Operations Director, Fleet Management Co.

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